Buy the right quantity, at the agreed rate, every time.
Purchase Desk connects what the shop floor needs to what the supplier delivers and what accounts pays. Every bill is matched to its PO and GRN, so you pay only for what came in and passed inspection.
| PO | Supplier | Item | Qty | Rate | Status |
|---|---|---|---|---|---|
| PO-0912 | Reliance Polymers dealer | PP homopolymer | 420 kg | ₹ 112/kg | Received |
| PO-0911 | Ganesh Masterbatch | Black masterbatch | 60 kg | ₹ 168/kg | QC pending |
| PO-0910 | Om Corrugators | 5-ply carton | 1,200 nos | ₹ 34 | Approved |
| PO-0909 | Sai Tools | Ejector pins | 40 nos | ₹ 85 | Rate mismatch |
From the first entry to the last, in order.
Shortage found against orders or reorder level.
Raised to the usual supplier at contract rate.
Goods counted and logged at the gate.
Accepted quantity moves into stock.
Matched, posted and scheduled for payment.
Built for the way a small factory or trading desk actually works.
Purchase requests
Created by stores, production or the Copilot when stock will fall short for confirmed orders.
Purchase orders
Supplier rate contracts, delivery schedules, terms and approval limits by amount.
Goods receipt (GRN)
Record what actually arrived against the PO, with batch, weight and gate entry reference.
Quality inspection
Accept, reject or accept with deviation. Rejected quantity goes back to the supplier with a debit note.
Bill matching
Supplier bills are checked against PO rate and GRN quantity. Differences are flagged before posting.
Supplier scorecards
On-time delivery, rejection rate and price trend for every supplier, from your own records.
The parts that save the most time.
Plan purchases from real demand
- Shortage list from open sales orders and BOMs
- Reorder levels and lead times per item
- Consolidated requests across departments
- Suggested supplier from last purchase and rating
Control at the gate
- Gate entry with vehicle and challan reference
- Weighbridge and count capture on GRN
- Inspection parameters per item
- Rejections and returns with debit notes
Clean payables
- Three-way match of PO, GRN and bill
- Input GST checked against GSTR-2B
- TDS deducted where applicable
- Payment schedule by due date and priority
Purchase Desk, answered.
Can POs need approval above a certain amount?
Yes. Set approval limits by user and amount. The approver can approve from the phone.
Do you support job work sent to vendors?
Yes. Material sent for job work is tracked with challans and the returned quantity, scrap and job work charges.
Can we import our supplier list?
Yes. Suppliers, items and open POs are imported from Excel or Tally during setup.
What if the supplier delivers more than ordered?
You set a tolerance per item. Anything beyond it needs approval before the GRN is saved.
Tomorrow's first order can run through one handle.
Data import help included. Your team keeps working while we set it up.